USER GUIDE
Add Contacts
There are
two ways to add a contact to your address book; 1) Click
on the "Contacts" icon to the left of your screen. A
page will appear with a list of current contacts. Simply
click the "Add" button at the top the screen and insert
name, address, phone numbers, work information or
important dates to remember. When you you are finished,
click the "Save" button at the top of the screen. 2)
When reading a new message from your inbox, a link will
appear to the right of the senders name. Click on the
link that says "Add to Contact" and follow the
same steps.
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Appointments
In order
to make an appointment in your calendar, click on the
"Calendar" icon to the right of your screen and a new
page will appear with the current day and
months-at-a-view to the right. Choose the appropriate
month and day to right of your screen by clicking on the
day and then click the "Add Appointment" button at the
top of the screen. A new page will appear with the
options to fill in the subject, date, time, location and
any notes as well as an option to send yourself or any
other attendants an email reminder. When you are
finished, simply click the "Save" button at the top of
your screen.
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Attachments
Stop
wasting time sending faxes, mailing letters and paying
for expensive couriers! Now you can attach up to 100
images, Word documents, PDF files, HTML pages,
PowerPoint presentations and Excel documents all in one
email message! While composing a message, whether it is
sent by normal means or certified, just click the
“Attachment” tab at the top of your screen and browse
your computer for as many files as you like. When you
are finished adding attachments, click the "Return to
Compose" tab at the top of your screen and then click
"Send" when you are finished.
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Auto Response
Automatically returns an custom email to anyone who
sends an email to your email address.
-
Confirmation - Let user know that their email was
received
-
Out
of Office - Let user know that you are temporarily
out of the office
-
Introduction - Used to send introduction materials
to potential clients 24 hours a day
-
Customize - Change this message as often as
necessary to maintain your email workload
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Calendar
Tired of
using those sticky notes as reminders for important
dates, meetings and appointments? Now you can add
appointments to your calendar and set when reminders go
right into your inbox! Click the “Calendar” icon to the
right of your screen and then click “Add Appointment”.
Follow the steps and you’ll never have to worry about
missing an important meeting again!
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Certified
SafetySend
Send
secure messages and attachments so that only the
intended recipient with the correct username and
password can open your important message. Just click the
“Compose” button and then drop down to “Certified
SafetySend”. You choose the
username, password and when the message will expire.
When you are finished, simply click "Send".
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Compose
SafetySend
To
compose a message to any individual or group, just click
the "Compose" button and then drop down to "SafetySend"
or "SafetySend". If you send
a message to a group, the recipients will only see their
names, not the others in the group. Use Spellcheck,
User Dictionary or the
"Spelling Options: button to complete your message. When
you are finished, just click "Send". Note: When
sending a message that is not certified, the recipient
can read the email from their inbox. Only messages that
are sent secured have to be retrieved from our secure
website.
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Contact
Groups
To add a
specific group to your address book, click the "Contact
Group" icon in the menu to the left of your screen. A
new page will appear that will allow you add contacts,
comments, and a group name. Choose names from your
current address book or enter individual email addresses
manually. You also have the option to remove any names
from the group at any time by clicking the box to the
left of their name and clicking on the "Remove" button.
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Contacts
Use your
address book to keep track of all your important
contacts. Save personal and business related information
as well as important dates to remember. Organize your
contacts onto groups for quick distribution of mass
emails, advertisements or newsletters.
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Delete
Delete
any messages from your inbox, trash can, or folders.
Items that are deleted from your inbox or folders will
go to the trash can. Items that are sent to the
trash can be retrieved any time and are only removed
permanently when deleted manually.
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Dictionary
This is a
great tool if you use numerous technical terms. Make
sure they are always spelled correctly by adding them to
your dictionary. When composing a message, simply click
the button that says "User
Dictionary" in the center of your screen, to add a word
just type in the word you want to add in the field that
says "Word" or choose a word that is already in your
word list to delete. When you are finished, click "OK"
at the bottom of the window.
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Drafts
Save any
messages as drafts whether they were sent or not. To
edit, delete or send a draft to any recipient or group,
simply click on the "Drafts" icon to the left of your
screen and a new screen will appear with all outgoing
messages. Choose which email you want to edit and when
click the "Send", "Cancel" or "Save" button when you are
finished. To send a draft to one of your folders, click
the box to the left of the message and choose which
folder you want to sent it to with the drop down menu at
the top of your screen and click "Go".
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Expiration
Dates
Does that
message you’re about to send have time sensitive
material in it? No problem! Now you can put an
expiration date on your message so that it cannot be
viewed after the time has expired! Simply click the
“Compose” button and then “Certified” and you can set
the expiration date, username and password instantly!
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Folders
To add,
edit or delete folders other than the system folders,
simply click on the "Manage Folders" button at the
bottom left portion of your screen. Secure folders will
be arranged alphabetically and can be used to organize
and separate important emails and keep them easily
accessible.
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Inbox
Manage
all your messages from your main Inbox. From here you
can send any of your emails to other folders or trash
can. Simply click the "Inbox" icon, choose which message
you want to read, and send to the appropriate folder via
the drop down menu at the top of your screen.
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Login
Go to our
sign in page. Once you have entered the correct Username
and Password, click on the "Login" button and you will
have access to your email account with all of it's
benefits and features.
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Manage
Folders
Organize
all your important messages into folders for quick
access and easy management. Click on the “Manage
Folders” button at the bottom left part of your screen
and keep all your email massages separate, organized and
easy to access. You can even create sub-folders for more
detailed management of your information.
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Moving Items
Moving
messages from one folder to another is only a click
away. Just click the box to the left of the senders name
and use the drop down menu at the top of the screen to
move a message into any folder that you have created.
When you are finished, just click the "Go" button next
to the drop down menu.
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Phone Numbers
With the
SafetySend Address book, you have the option to add up
to 5 different phone numbers to ensure your contacts can
always be reached. Add a home phone number, work,
mobile, pager and/or fax.
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Redirect
Allows the redirection of
standard emails to a secondary recipient. Also allows
you to receive a second copy on your PDA or home email
system. This utility is not recommended for HIPAA/GLB
compliance.
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Secure Items
(Sent Secure Messages)
We keep
your regular messages separate from your secure
certified messages. To keep track of and view items that
were sent securely, simply click on the "Secure Items"
icon to the left of your screen and a new page will
appear that reads "Sent Secure Messages". From there you
have the option to either delete the message or sent it
to another recipient.
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Sent Items
Keep your
regularly sent messages separate from your secure
certified messages. To keep track of and view items that
were not sent certified simply click on the "Sent Items"
icon to the left of your screen and a new page will
appear that reads "Sent Items". From there you have the
option to either delete the message, sent it to another
recipient or forward it to one of your folders.
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Settings
Make sure
your recipients know who that message came from! Apply
appropriate time zones and a digital signature to all of
your outgoing messages. Add your name, address, phone
number, important notes or disclaimers. Simply click the
“Options” buttons and then the “Settings” tab and you’re
on your way to making those messages unique and
confidential.
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Spellcheck
Make sure
that important email message doesn't have any typos!
When you are finished composing your message, click the
"Spellcheck" button in the center of your screen. A
window will appear that shows any misspelled words or
words that are not in the dictionary and will give you
several different suggestions for the correct spelling.
You choose to ignore the suggestion, change the
spelling, or or add your word to the dictionary. When
you are finished, click the "Close" button at the bottom
of the window.
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