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USER GUIDE
Add Contacts Compose SafetySend Expiration Dates Phone Numbers
Appointments Contact Groups Folders Redirect
Attachments Contacts Inbox Secure Items
Auto Response Delete Login Sent Items
Calendar Dictionary Manage Folders Settings
Certified SafetySend Drafts Moving Items Spell Check

 

 

Add Contacts

 

There are two ways to add a contact to your address book; 1) Click on the "Contacts" icon to the left of your screen. A page will appear with a list of current contacts. Simply click the "Add" button at the top the screen and insert name, address, phone numbers, work  information or important dates to remember. When you you are finished, click the "Save" button at the top of the screen. 2) When reading a new message from your inbox, a link will appear to the right of the senders name. Click on the link that says "Add to Contact" and follow the same steps.

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Appointments

 

In order to make an appointment in your calendar, click on the "Calendar" icon to the right of your screen and a new page will appear with the current day and months-at-a-view to the right. Choose the appropriate month and day to right of your screen by clicking on the day and then click the "Add Appointment" button at the top of the screen. A new page will appear with the options to fill in the subject, date, time, location and any notes as well as an option to send yourself or any other attendants an email reminder. When you are finished, simply click the "Save" button at the top of your screen.

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Attachments

Stop wasting time sending faxes, mailing letters and paying for expensive couriers! Now you can attach up to 100 images, Word documents, PDF files, HTML pages, PowerPoint presentations and Excel documents all in one email message! While composing a message, whether it is sent by normal means or certified, just click the "Attachment" tab at the top of your screen and browse your computer for as many files as you like. When you are finished adding attachments, click the "Return to Compose" tab at the top of your screen and then click "Send" when you are finished.

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Auto Response

 

Automatically returns an custom email to anyone who sends an email to your email address.

  • Confirmation - Let user know that their email was received

  • Out of Office - Let user know that you are temporarily out of the office

  • Introduction - Used to send introduction materials to potential clients 24 hours a day

  • Customize - Change this message as often as necessary to maintain your email workload

 

 





Calendar

 

Tired of using those sticky notes as reminders for important dates, meetings and appointments? Now you can add appointments to your calendar and set when reminders go right into your inbox! Click the "Calendar" icon to the right of your screen and then click "Add Appointment". Follow the steps and you'll never have to worry about missing an important meeting again!

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Certified SafetySend

 

Send secure messages and attachments so that only the intended recipient with the correct username and password can open your important message. Just click the "Compose" button and then drop down to "Certified SafetySend". You choose the username, password and when the message will expire. When you are finished, simply click "Send".

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Compose SafetySend

 

To compose a message to any individual or group, just click the "Compose" button and then drop down to "SafetySend" or "SafetySend". If you send a message to a group, the recipients will only see their names, not the others in the group. Use Spellcheck, User Dictionary or the "Spelling Options: button to complete your message. When you are finished, just click "Send". Note: When sending a message that is not certified, the recipient can read the email from their inbox. Only messages that are sent secured have to be retrieved from our secure website.

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Contact Groups

 

To add a specific group to your address book, click the "Contact Group" icon in the menu to the left of your screen. A new page will appear that will allow you add contacts, comments, and a group name. Choose names from your current address book or enter individual email addresses manually. You also have the option to remove any names from the group at any time by clicking the box to the left of their name and clicking on the "Remove" button.

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Contacts

Use your address book to keep track of all your important contacts. Save personal and business related information as well as important dates to remember. Organize your contacts onto groups for quick distribution of mass emails, advertisements or newsletters.

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Delete

 

Delete any messages from your inbox, trash can, or folders. Items that are deleted from your inbox or folders will go to the trash can. Items that are sent to the trash can be retrieved any time and are only removed permanently when deleted manually.

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Dictionary

 

This is a great tool if you use numerous technical terms. Make sure they are always spelled correctly by adding them to your dictionary. When composing a message, simply click the button that says "User Dictionary" in the center of your screen, to add a word just type in the word you want to add in the field that says "Word" or choose a word that is already in your word list  to delete. When you are finished, click "OK" at the bottom of the window.

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Drafts

 

Save any messages as drafts whether they were sent or not. To edit, delete or send a draft to any recipient or group, simply click on the "Drafts" icon to the left of your screen and a new screen will appear with all outgoing messages. Choose which email you want to edit and when click the "Send", "Cancel" or "Save" button when you are finished. To send a draft to one of your folders, click the box to the left of the message and choose which folder you want to sent it to with the drop down menu at the top of your screen and click "Go".

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Expiration Dates

 

Does that message you're about to send have time sensitive material in it? No problem! Now you can put an expiration date on your message so that it cannot be viewed after the time has expired! Simply click the "Compose" button and then "Certified" and you can set the expiration date, username and password instantly!

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Folders

 

To add, edit or delete folders other than the system folders, simply click on the "Manage Folders" button at the bottom left portion of your screen.  Secure folders will be arranged alphabetically and can be used to organize and separate important emails and keep them easily accessible.

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Inbox

 

Manage all your messages from your main Inbox. From here you can send any of your emails to other folders or trash can. Simply click the "Inbox" icon, choose which message you want to read, and send to the appropriate folder via the drop down menu at the top of your screen.

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Login

 

Go to our sign in page. Once you have entered the correct Username and Password, click on the "Login" button and you will have access to your email account with all of it's benefits and features.

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Manage Folders

 

Organize all your important messages into folders for quick access and easy management. Click on the "Manage Folders" button at the bottom left part of your screen and keep all your email massages separate, organized and easy to access. You can even create sub-folders for more detailed management of your information.

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Moving Items

 

Moving messages from one folder to another is only a click away. Just click the box to the left of the senders name and use the drop down menu at the top of the screen to move a message into any folder that you have created. When you are finished, just click the "Go" button next to the drop down menu.

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Phone Numbers

 

With the SafetySend Address book, you have the option to add up to 5 different phone numbers to ensure your contacts can always be reached. Add a home phone number, work, mobile, pager and/or fax.

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Redirect

 

Allows the redirection of standard emails to a secondary recipient.  Also allows you to receive a second copy on your PDA or home email system.  This utility is not recommended for HIPAA/GLB compliance.

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Secure Items (Sent Secure Messages)

 

We keep your regular messages separate from your secure certified messages. To keep track of and view items that were sent securely, simply click on the "Secure Items" icon to the left of your screen and a new page will appear that reads "Sent Secure Messages". From there you have the option to either delete the message or sent it to another recipient.

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Sent Items

Keep your regularly sent messages separate from your secure certified messages. To keep track of and view items that were not sent certified simply click on the "Sent Items" icon to the left of your screen and a new page will appear that reads "Sent Items". From there you have the option to either delete the message, sent it to another recipient or forward it to one of your folders.

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Settings

 

Make sure your recipients know who that message came from! Apply appropriate time zones and a digital signature to all of your outgoing messages. Add your name, address, phone number, important notes or disclaimers. Simply click the "Options" buttons and then the "Settings" tab and you're on your way to making those messages unique and confidential.

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Spellcheck

 

Make sure that important email message doesn't have any typos! When you are finished composing your message, click the "Spellcheck" button in the center of your screen.  A window will appear that shows any misspelled words or words that are not in the dictionary and will give you several different suggestions for the correct spelling. You choose to ignore the suggestion, change the spelling, or or add your word to the dictionary. When you are finished, click the "Close" button at the bottom of the window.

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